Aug 24, 2019  
2013-2014 SDSM&T Academic Catalog 
    
2013-2014 SDSM&T Academic Catalog [ARCHIVED CATALOG]

Enrollment Policies


  • Dual Enrollment in Ph.D. & M.S. Programs
  • Dual M.S. Majors
  • Accelerated Master’s Programs
  • Change of Program
  • Transferring Credits From Outside Institutions
  • Applying Undergraduate Level Credits Toward an Advanced Degree
  • Applying Graduate Level Credits Taken as an Undergraduate Toward an Advanced Degree
  • Non-degree Seeking Graduate Students

Dual Enrollment in Ph.D. & M.S. Programs

Concurrent enrollment in a Ph.D. program and an M.S. program in the same department/program is encouraged, if allowed by the department/program. Concurrent enrollment in a Ph.D. program and an M.S. program in a different department is normally not allowed.

Exception Policy:
A student who seeks an exception to the above policy must follow the procedure set forth below. Students must be aware that exceptions to this policy will be granted only under extraordinary circumstances.

1. The Ph.D. student must obtain prior written approval for this dual-degree plan from his/her major professor and the head/coordinator of the relevant Ph.D. program.
2. If approval is granted in Step 1, then the Ph.D. student must obtain written approval for the M.S. degree plan from the head of the corresponding M.S. program.
3. If approval is granted for Step 2, then the student will need to establish a second graduate student advisory committee and file a separate program of study for the M.S. degree with the Office of Graduate Education.
4. The dean of graduate education will have authority to either approve or disapprove this second program of study. If the M.S. program of study is approved by the dean of graduate education, then the major professor of the student’s Ph.D. program will be appointed as the representative of the Office of Graduate Education on the student’s M.S. graduate student advisory committee.
5. The first 2 semesters of the dual program will be considered probationary. The second program of study can be terminated based on recommendations of the Ph.D. major professor and/or M.S. major professor to the dean of graduate education.

Dual M.S. Majors

SDSM&T does not permit, in general, credit hours that have been used to satisfy requirements for one M.S. degree to be applied toward another M.S. degree from this institution. Under exceptional circumstances however, a student may petition the Council of Graduate Education through his/her graduate student advisory committee and the dean for a variance from this policy.

Accelerated Master’s Programs

The faculty at SDSM&T have approved the creation of accelerated M.S. degree programs which will enable a student to complete both the B.S. and M.S. degrees in as little as 5 years. These accelerated programs are selective programs to which a student must apply. The details for a particular program can be found in the program information section of the catalog. Not all programs may choose to participate in the accelerated option. Accelerated options are currently available in the programs of Chemical Engineering, Civil and Environmental Engineering, Computational Sciences and Robotics, Construction Management, Electrical Engineering, and Mechanical Engineering.

Students desiring to participate in an accelerated program are encouraged to apply at the end of their junior year. A minimum undergraduate cumulative GPA of 3.0 is required at the time the student applies to the program. Programs may impose additional GPA requirements; see program information for further details.
Programs may grant exceptions to the minimum GPA requirement under situations approved by the dean of graduate education.

Up to 12 credits applied toward the B.S. program may be used to satisfy graduate credit requirements See
individual programs for the number of credits allowed by the program. The following restrictions apply:

1. The courses must be taken at the 400/500/600 level as an undergraduate. Courses taken at the 400 level are subject to the other requirements listed in this catalog pertaining to undergraduate level courses.
2. The student must apply to, and be admitted to, the accelerated program prior to taking courses to be credited toward the accelerated program.
3. No courses taken prior to admission to the accelerated program may be counted toward an accelerated graduate degree. No exceptions to this policy will be approved.
4. Courses that are double counted must be approved by the department head and/or program coordinator for inclusion in the program of study prior to registration for the course or the credits will not be applied toward the accelerated graduate degree. No exceptions to this policy will be approved.
5. Only courses taken at SDSM&T are eligible for dual credit. No transferred courses from other institutions will be allowed to count toward the accelerated master’s degree.

Change of Program

 A student who wishes to change programs should request the change using an intent to transfer form. The current program must be notified prior to seeking the transfer. Approval from the proposed new program is required. If admittance to the new program is not granted, the possibility of a discontinuation from study in any area at SDSM&T is possible. Upon favorable recommendation from the new program, the dean of graduate education will issue a letter of transfer and notify the appropriate offices and the student of the change.

Transferring Credits From Outside Institutions

 A minimum of 60% of the credit hours in the graduate degree program must be completed from the institution granting the degree. Credit for up to 12 semester hours of graduate level coursework taken at another institution may be transferred toward the requirements for the M.S. degree at the SDSM&T.

Domestic graduate transfer courses and transfer grades are recorded and evaluated by SDSM&T, calculated into grade point averages according to the South Dakota regental grade scheme, and recorded on the student’s academic transcript only if these transfer courses are equivalent to a specific graduate course at SDSM&T. International transfer courses will appear on the transcript along with the number of credits earned, but no grade will appear or be calculated into grade point average.

Such credit from institutions external to the South Dakota regental system must be reviewed and approved by the student’s committee and by the dean of graduate education. The dean of graduate education shall notify the registrar and director of academic services in writing of the credits to be accepted and placed on the student’s transcript. An official transcript received directly from the issuing institution to support the request is required. The transferred course number, title, and semester hours will be entered on the student’s transcript.

Applying Undergraduate Level Credits Toward an Advanced Degree

 Undergraduate-level credits (300 or 400 level) taken as a graduate student are automatically placed on an
undergraduate transcript and may not be used toward a graduate degree except under the following circumstances:

1. The courses must be approved by the student’s graduate student advisory committee and by the department head or program coordinator.
2. The student must have earned a B grade or better in any 300 or 400 level course which is to be credited toward advanced degree requirements. (See also individual department restrictions on 300-400 level courses.)
3. The student cannot apply any credit hours or grades for 100 and 200 level courses (which are usually taken to overcome academic deficiencies) toward advanced degree requirements. If, in the opinion of the student’s advisor, major professor and graduate student advisory committee, progress in these courses is unsatisfactory, additional work may be required to demonstrate proficiency.
4. The number of undergraduate credits not used to fulfill requirements for the undergraduate degree that may be applied toward a master’s degree is limited to 9 hours.

Applying Graduate Level Credits Taken as an Undergraduate Toward an Advanced Degree

 1. Graduate level credits taken as an undergraduate and used to fulfill requirements for the undergraduate degree may not be used toward a graduate degree unless the credits were taken as part of an approved accelerated master’s program at SDSM&T.
2. Up to 12 semester hours of graduate level credits taken as an undergraduate and not used to fulfill requirements for the undergraduate degree may be used toward a graduate degree only after the courses in question are approved by the graduate student advisory committee.

Non-degree Seeking Graduate Students

 An individual who holds a baccalaureate degree and wishes to pursue further study without a commitment to an advanced degree may apply to the Office of Graduate Education for admission as a special student at the graduate level. The applicant must provide evidence of the baccalaureate degree. Upon admission as a special student, he/she will be subject to Office of Graduate Education policies. A maximum of 12 credit hours may be accumulated, after which a special student must either apply for admission as a degree seeking student or must petition for a variance from this policy. A course with a grade of incomplete counts toward the 12 credit maximum. Graduate students classified as special students are not eligible for assistantships. If a student is granted admission to a program as a degree-seeking student, a maximum of 12 credits taken as a special student may be applied toward the degree.